Our computers are simple yet powerful tools. With just the right software, we can transform them into a game console, working tool, and even a fax machine!
In this article, we’re going to explore the 3 best ways to fax from a computer so that you can pick the most suitable for your needs.
If you need to send faxes, and – maybe for reasons related to your business or job – you need to send them often, there is software that you can download and install, and they can make your computer turn into a fax machine.
With these tools, you can fax from your computer: faxes will be sent through the Internet connection and delivered to a fax number, just like it happened with old-fashioned fax machines.
How To Fax From A Computer?
As we’ve mentioned, you can only fax from the computer if you have the right software tool at your disposal.
These software tools are available online for you to download. Once you’ve downloaded them, you can install them on your computer.
The installation procedure can be launched with a double click on the downloaded file.
The system will require permission to install a new program: click Yes and follow the guided procedure (choose language and click next, and then just wait for the process to be completed).
Let’s now move on to discuss the three best software to fax from a computer.
1. RingCentral – Best For Online Fax
If you don’t want to install anything on your computer, you can opt for RingCentral. It works just like a web app, and it only requires an Internet connection.
RingCentral requires a subscription, and with that, you don’t need to pay for every page you send, but only a flat fee.
These are the plans available:
- Essential: $19.99 (up to 20 users)
- Standard: $27.99 (unlimited)
- Premium: $34.99 (additional features like automatic call recording)
- Ultimate: $49.99
For all the plans, there is a free trial available.
How to fax from a computer with RingCentral?
- Enter the RingCentral platform
- Pick the Fax service (RingCentral offers many communication services)
- Enter the recipient’s fax number
- Add the pages you need to send
- Click the Send button.
This software is ideal for businesses that, other than sending faxes, need to manage various types of communication channels.
2. SnapFax – Best For Fax Using Software
SnapFax can be installed easily from the Windows marketplace. It can be installed directly from the marketplace just like it was an app from an app store.
Just like real faxes, you pay for SnapFax service “as you go,” meaning that you’re paying for each page sent.
With this tool, you can send a fax internationally, and the price will depend on the destination country.
How to fax from a computer with SnapFax?
This is how you can fax from a computer with SnapFax:
- Launch the program on your computer;
- Add the recipient’s fax number
- Add the PDF file you want to send
- Click Send.
3. Windows Fax and Scan – Best Windows System Fax
Windows has a built-in fax software called Windows Fax and Scan, even though it isn’t the most user-friendly.
However, if you don’t want to install any additional software on your computer, you can use it.
If you can’t find it on your computer, just click on the Windows Search bar and type Windows Fax and Scan.
Just like for SnapFax, you’re going to pay for each page sent.
How to fax from a computer with Windows Fax and Scan?
- Launch the Windows Fax and Scan
- Click on New Fax (Top left corner)
- On the “To:” bar, add the recipient’s fax number
- Type the text you’d like to send
- Click send.
As you can see, this is not suitable when you need to send copies of a document or image.
But if you need to send text content to a fax number, you can use it.
As we’ve seen, there are several ways of sending faxes from a computer, and we’ve listed the best three.
These three ways are slightly different and can be suitable for different needs: businesses should opt for the first method, privates for the second, and those who need once to send single fax can exploit the built-in Windows feature so that they don’t have to load their computer with a program that they’re going to use only once.
Can I fax from a computer without installing anything?
Yes, you can, and there are two ways:
- you can use Windows Fax and Scan if you are a Windows user
- you can use any web app, like RingCentral, whatever computer you are using, Linux, Windows, or Mac.
Can I send PDF files with these methods?
Yes, except for the Windows Fax and Scan feature. With the other two methods, you can send any kind of file (PDF, JPEG, or similar) just like they were attachments to an email.
Do I need an Internet connection to fax from a computer?
Yes, you always need an Internet connection to allow your documents and images to travel through the network and reach the recipient’s fax machine.
Can I fax internationally using a computer?
Yes, you can fax internationally too using a website or fax app that allows the same.
Is it safe to send fax?
Yes, faxes come with end-to-end encryption and can’t be hacked or attacked by any virus. They are quite safe to use.
Shefali Jain is a Content Editor & Writer at National Planning Cycles.
After completing her graduation in hospitality, Shefali decided to follow her passion and started writing. Shefali has been writing for two years now and contributes to our website as a skilled editor and content writer with strong research skills. Writing product and service reviews, biographies, and book reviews are some of her key areas, among many others in which she specializes.