How To Fax Without A Fax Machine? In 2023

Wondering how to fax without a fax machine? We got you!

Before the advent of email, the fax was the quickest way to send and receive documents.

For most people, fax machines might seem outdated now, but the truth is that many organizations still use them. 

However, this approach can be problematic if you need to send urgent fax but don’t have access to a fax machine.

Luckily, there are plenty of ways to send a fax without a fax machine. Let’s find out!


Key Features

  • If you don’t want to fax the traditional way, then there are a lot of online fax services that you can replace it with.
  • Fax Zero, CocoFax, GotFreeFax, FaxBurner, etc., are some of the best online fax services.
  • Online fax service costs less, offers an unlimited or good number of faxing limits, and comes with more such benefits.

Different Ways To Fax Without A Fax Machine

Different Ways To Fax Without A Fax Machine

There are a wide range of online web-based fax services you can use to send a fax without using a fax machine.

First, you need to scan the document you want to fax with a scanner or all-in-one printer and save it as a PDF or TIEF to send us a fax using the service of your choice.

Send Fax Using a Printer

Send a Fax using Your Gmail Account

Read: How To Fax From Email?

Read: What Is Encryption In Fax?

What Do You Need For Sending Online Fax?

Using an online fax service is the best alternative to sending fax without a fax machine. Here’s what you need in order to send an online fax:

  • Internet connection – mobile data or WiFi.
  • A device that runs with the internet – Smartphone, laptop or computer.
  • An online fax service – Free or subscription

What is an Online Fax Service?

An online fax service allows you to send and receive faxes over the internet. It allows you to do this on applications such as:

  • Android
  • Windows
  • iOS
  • Mac

Service providers develop these applications for business or for personal use.

Some of them might cost you monthly fees and one-time fees, and some even offer online fax service for free.

However, the paid version comes with additional features such as fax scheduling, adding e-signature, etc. 1

Best Online Fax Services

Best Online Fax Services

Here are the top three best online fax services that act as an all-in-printer and provide you a fax number to send and receive a fax over the internet, email, mobile, or desktop apps: 

  • Fax Zero

Fax Zero is another reliable fax service that offers a fax number to send a fax anywhere.

It has an almost free tier that allows you to send five faxes to US and Canada for free, with FaxZero branding and coverage, while for other countries, you’ll have to pay $1.99 per fax.

However, if you need to send more pages without FaxZero branding and a cover page, you’ll have to buy their paid plans.

Read In Detailed FaxZero Review

  • CocoFax

 CocoFax is one of the most widely used online fax services, compliant with several leading agencies such as HIPAA, PHIPA compliance, and HIPAA compliance.

They provide you with a fax number to send faxes up to 10 pages free of cost.

They also have different paid plans that offer unlimited storage, international coverage, and other additional features.

Read In Detailed Cocofax Reviews

  • GotFreeFax

GotFreeFax is another great online faxing tool that allows you to send up to three pages of fax through an encrypted connection to protect your private data.

The best part about this service is that it does not add any branding or cover page to your fax pages.

Read In Detailed GotFreeFax Review

  • FaxBurner

FaxBurner is an online app that lets users send a limited number of faxes through a custom number in seconds.

All you need is to set up an account and send a request for a fax number to send and receive faxes. 

Read Full Article FaxBurner Review

  • PalmFax

It is one of the most convenient tools to send a fax without a fax machine. It is easy to use and allows you to send fax from iPhone and Android without any branding.

You can either go with the app’s basic plan or choose from the professional plans to get a personal fax number and send multiple faxes at a time.

  • Fax.Plus 

FaxPlus is a feature-rich and also secure online fax service to send and receive fax without any hassle. It offers a range of faxing options, from faxing only a few pages a month to sending a steady stream of faxes.

So their flexible pricing, a free tier, and dedicated mobile apps make it an ideal option for those looking to save some bucks. 2

Read Full Article Fax.Plus Review

Also Read: How To Receive A Fax Without A Fax Machine?

Wrapping Up

Faxing is still relevant because of the security it entails.

However, the way we used to fax has changed.

Today you can fax using modern ways such as by using an online fax service or by even using a printer. So if you do not have a fax machine, then you can either use a printer or an online fax service to send and receive faxes.

We hope you found this guide useful.


Can I fax without a phone line?

Yes, there are two ways to send and receive faxes without a phone line:

  • The first way is to use a multifunctional printer. To use this method, just ensure the hardware of the printer supports an internet connection and is capable of working without a phone line.
  • Another way is to use an online fax service such as Myfax, eFax, HelloFax, etc.

Can I send faxes for free?

Yes, there are some online fax services, such as iFax and HelloFax, among others, that allow you to send free faxes up to a limit.

Can I use email to send faxes?

You can send and receive free faxes using your email service provider. To send a fax using your email, follow these steps:

  • Open your Gmail account.
  • Attach the relevant document.
  • Enter the fax number of the recipient and email it. 3
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